Specialist Research Support I-KPWHRI

Description:
Under the supervision of the Research Administrative Supervisor, provides specialized administrative support to research faculty and staff. Performs a variety of complex administrative duties throughout the continuum of the research project lifecycle, with a focus on grant application development and supporting the dissemination of results. Supports special projects and events as assigned. Work is highly deadline driven and at times confidential in nature. Normally receives general direction but works independently on assignments that are moderately complex in nature; expected to meet deadlines and apply judgment within established guidelines and procedures related to department and research study regulations. A six month training period is expected.

• Research Administrative Support:  a) Performs specialized coding, documentation, and other accounting functions for processing of grant expenses and expense reimbursements according to federal regulations and Kaiser Foundation Health Plan of Washington policies. b) Coordinates schedules, manages calendars, and arranges appointments, meetings, and travel itineraries in compliance with federal regulations.   c) Tracks financial information.   d) Establishes, maintains, processes, and updates files, records, certificates, and/or other documents to meet internal and external audit requirements.  e) Researches and orders office supplies.  f) Operates a variety of office equipment.


• Scientific Support:   a) Assists faculty with meeting funding agency requirements for grant submissions.  Completes grant application forms.  Reviews grant applications for accuracy.  Formats manuscripts to meet journal requirements.  Create figures and tables using research project data.  Creates research project documents according to grant and IRB guidelines.   b) Utilizes computer software programs (EndNote, Acrobat Professional, and Microsoft Office, etc.) on a daily basis.


• Communication, Process Improvement:  a) May participate in institute wide committees and workgroups and administrative responsibilities  (e.g. SharePoint site, Seminar support)   b) Actively participates in RSS unit (attend and actively engage in unit meetings) c) Establishes a self-management system to meet deadlines and accuracy expectations for documents and emails.  d) Creates desk manual to document work processes particular to the position to ease transitions in staffing and out of office coverage. Documents policies and procedures for own learnings.


• Training, Oversight, Mentoring:   a) May provide training and orientation to newly hired Research Support Specialists.