Manager HIM Operations
Primary Location Vallejo, California
Worker Location Onsite
Facility Vallejo Hospital Tower
Job Number 1334977 Date posted 01/29/2025
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Description:
Essential Responsibilities:
Job Summary:
Provides strategic direction, leadership and overall management oversight of Health Information Management (HIM) functions in a multi-facility setting with multiple departments, including scanning, and release of information functions. Responsible for developing and maintaining effective policies, procedures, systems and working relationships with other departments and medical centers, Regional HIM, providers, external attorneys, regulatory and other reporting entities as well as Revenue Cycle and Quality/Risk.
Essential Responsibilities:
- Manages HIM operations in order to ensure quality and/or quantity goals are met. Identifies, coordinates, and implements projects and/or programs to improve the quality and cost-effectiveness of HIM operations. Ensures projects are completed on schedule following established procedures and schedules. Estimates personnel needs and assigns work to meet completion dates. Reviews department performance. Ensures compliance with department and organization policies and procedures.
- Manages, coordinates and provides leadership to the HIM supervisor and staff. Provides training, coaching, and professional development. Interviews and recommends candidates for employment or termination. Conducts performance evaluations for assigned staff. Resolves grievances.
- Compiles, analyzes, and submits HIM operational reports and statistics on employee and department performance especially key performance indicators. Takes appropriate corrective actions as necessary and works in collaboration with Regional HIM Mgmt.
- Monitors operational and system issues and resolves as required. Performs system administration working closely with KPIT or KPHC on system maintenance and enhancements. Performs periodic review of user system access as required.
- Ensures compliance with Health Information Management requirements mandated by The Joint Commission (TJC), (National Committee on Quality Assurance (NCQA), Title 22, Office of Statewide Health Planning and Development (OSHPD), Centers for Medicare and Medicaid (CMS), federal and state laws and regulations, medical staff by-laws, and regional and local policies and procedures.
- Facilitates the Labor Management Partnership (LMP) through a well-functioning Unit Based Team (UBT). Participates in labor negotiations and discussions relating to operations and staff.
- Attends and participates in local and regional meetings. Participates and/or leads local committees, workgroups and taskforces
Secondary Functions:
Manager would operationally support HIM Staff located in North Bay (Antioch, Walnut Creek, Vacaville and Vallejo) Medical Centers
Basic Qualifications:
Experience
- Minimum five (5) years of related HIM and/or revenue cycle experience.
- Experience of HIM operations, policies and regulations and knowledge of HIM operations, policies and regulations.
- Experience conducting training programs.
- Experience with budget management.
- Three (3) years of experience supervising a multidisciplinary staff of non-exempt and entry level and exempt employees with a BA degree, OR four (4) years of experience supervising a multidisciplinary staff of non-exempt and entry level and exempt employees with an AA degree.
Education
- Bachelors degree in allied health, health information management (HIM) or other related field OR associates degree with two (2) years of HIM management experience.
- High School Diploma or General Education Diploma required.
License, Certification, Registration
- Registered Health Information Administrator OR Registered Health Information Technician
Additional Requirements:
- Proficient in a variety of software applications.
- Ability to effectively coordinate multiple projects, use time management skills and independent judgment.
- Ability to adapt to shifting priorities; team player, tactful and diplomatic.
- Strong customer service and interpersonal skills required to communicate effectively with all levels of management internal/external.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- Extensive experience with electronic health record (EHR) and other technological advances in health information and healthcare preferred.
- Masters degree preferred.
Primary Location: California,Vallejo,Vallejo Hospital Tower
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:30 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: NUE-NCAL-09|NUE|Non Union Employee
Job Level: Manager with Direct Reports
Department: Vallejo Hospital - Health Info Mgmt Services - 0201
Pay Range: $120400 - $155760 / year
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: Yes, 50 % of the Time
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
