Department Clerk - On-Call/Variable
Primary Location San Diego, California
Worker Location Onsite
Facility San Diego Medical Center
Job Number 1286575 Date posted 11/18/2024
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Description:
Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.
This description is for recruitment posting purposes only. It has not received full HR review and approval.
- Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Completes physician payroll from physicians master schedule & CARE information containing positive time report
- Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures
- Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments
- Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members
- May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status
- Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current
- Responsible for ensuring adequate medical & office supplies are available in the department
- Responds to & resolves issues as appropriate in the absence of senior
- Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences
- Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary
- Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis
- Picks up & delivers checks for distribution to appropriate locations
- Operates computer, word processor w/ existing programs & assists in developing new programs
- Establishes & maintains employee & per diem physicians folders
- Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets
- Prepares a departmental FTE budget report from total hours worked
- KP Service Standards: Follows LMPs ABCs
- Takes Initiative: Positive first impression, ask how you can help & give information
- Take Responsibility: Solve problems, resolve conflict, assume ownership
- Take Care: Protect confidentiality, show respect, value differences & show empathy
- Take Pride: Neat work area, low noise, be professional, support your team & KP
- Performs special projects & other duties as required
- Assume other activities & responsibilities from time to time as directed
Job Summary:
Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.
Essential Responsibilities:
This description is for recruitment posting purposes only. It has not received full HR review and approval.
- Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Completes physician payroll from physicians master schedule & CARE information containing positive time report
- Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures
- Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments
- Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members
- May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status
- Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current
- Responsible for ensuring adequate medical & office supplies are available in the department
- Responds to & resolves issues as appropriate in the absence of senior
- Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences
- Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary
- Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis
- Picks up & delivers checks for distribution to appropriate locations
- Operates computer, word processor w/ existing programs & assists in developing new programs
- Establishes & maintains employee & per diem physicians folders
- Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets
- Prepares a departmental FTE budget report from total hours worked
- KP Service Standards: Follows LMPs ABCs
- Takes Initiative: Positive first impression, ask how you can help & give information
- Take Responsibility: Solve problems, resolve conflict, assume ownership
- Take Care: Protect confidentiality, show respect, value differences & show empathy
- Take Pride: Neat work area, low noise, be professional, support your team & KP
- Performs special projects & other duties as required
- Assume other activities & responsibilities from time to time as directed
Basic Qualifications:
Experience
• Two (2) years experience in a medical setting
• Must complete & successfully pass Basic Computer Literacy Test
• Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.
Education
- N/A
License, Certification, Registration
- N/A
Additional Requirements:
- N/A
Preferred Qualifications:
- N/A
Notes:
• Hours will vary between 5:00am - 9:00pm.
• On-Call 8 hour shift position.
• May be required to work every weekend.
Primary Location: California,San Diego,San Diego Medical Center
Scheduled Weekly Hours: 1
Shift: Variable
Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun
Working Hours Start: 05:00 AM
Working Hours End: 09:00 PM
Job Schedule: Call-in/On-Call
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: B09|OPEIU|Local 30
Job Level: Entry Level
Department: San Diego Medical Center - Emergency-Day - 0806
Pay Range: $27.9 - $32.6 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: Yes, 25 % of the Time
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.
Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.
Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
