Accounts Payable Representative II - MUST live in KPWA market
Primary Location Renton, Washington
Worker Location Remote
Job Number 1337587 Date posted 02/19/2025
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Description:
This position is responsible for the centralized processing for all Kaiser Foundation Health Plan of Washington, Kaiser Permanente Health Plan of Washington Options, Inc. and Washington Permanente Medical Group related invoices utilizing several integration information systems. The Accounts Payable department processes under a paperless environment that consist of three way electronic matching, expense, EDI, employee T&E and consolidated uploads or interfaces received from internal and external vendors. Monthly average invoice volume for this position is 800-1000.
Job Summary:
This position is responsible for the centralized processing for all Kaiser Foundation Health Plan of Washington, Kaiser Permanente Health Plan of Washington Options, Inc. and Washington Permanente Medical Group related invoices utilizing several integration information systems. The Accounts Payable department processes under a paperless environment that consist of three way electronic matching, expense, EDI, employee T&E and consolidated uploads or interfaces received from internal and external vendors. Monthly average invoice volume for this position is 800-1000.
Essential Responsibilities:
- Identifies and resolves routine and complex problems relating to payment processing and/or vendor related issues surrounding payment resolution. Resolves all inaccurate or incomplete invoices by requesting necessary information from appropriate approving parties. Resolves matching discrepancies and expired or incomplete purchasing orders by working with Materials Management or appropriate department to resolve matching issues to successfully generate payment. Provides customer service functions. Partners with internal departments to create optimal processing of invoices.
- Uploads files from internal and external customers, formats into excel and uploads the information into the accounts payable system. Researches and resolves upload issues. Audits and Inputs payment documents. Distinguishes and processes payment documents in a multi-company environment.
- Provides input into the optimizing and the utilization of all information systems.
Basic Qualifications:
Experience
- Minimum two (2) years of previous accounts payable experience.
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Experience performing under high pressure, fast paced environment with quick turn around times and minimal errors.
- Experience processing EDI, Electronic 3-Way Matching, Paperless processing, ACH and electronic PO matching highly desired.
- Ability to meet daily, weekly and monthly time lines with a high degree of accuracy and flexibility.
- Ability to apply current knowledge of policies and procedures regarding freight, discount terms, payment due dates, capital purchases, applicability of sales and use tax, 1099 reporting, signature authority, budget and account coding.
- Processing within an ERP system such as Lawson, Oracle or Peoplesoft.
- 10-key by touch and Microsoft Excel (intermediate).
- Excellent communication and customer service skills.
Preferred Qualifications:
- Five (5) years of additional experience working in a large corporate setting.
- Associates degree in accounting or related field.
Primary Location: Washington,Renton,Renton Administration - Rainier
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 07:00 AM
Working Hours End: 03:30 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Remote
Employee Status: Regular
Employee Group/Union Affiliation: J04|OPEIU|OPEIU Local 8
Job Level: Individual Contributor
Department: Renton Admin Baker - Accounts Payable - 1130
Pay Range: $25.34 - $36.41 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: No
Remote: Work location is the remote workplace (from home) within KP authorized states.
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
