Payroll Administrator II
Primary Location Portland, Oregon
Worker Location Onsite
Job Number 1317472 Date posted 01/13/2025
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Description:
Processes and distributes employee payments and reissues physical or replacement checks due to payroll errors as directed but with some independence. Creates routine data uploads as directed. Addresses employee inquiries and internal reporting efforts by issuing automated, routine and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with general guidance as needed. Supports the team with adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through following defined and broadly specified regulation guidelines.
Job Summary:
Processes and distributes employee payments and reissues physical or replacement checks due to payroll errors as directed but with some independence. Creates routine data uploads as directed. Addresses employee inquiries and internal reporting efforts by issuing automated, routine and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with general guidance as needed. Supports the team with adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through following defined and broadly specified regulation guidelines.
Essential Responsibilities:
- Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.
- Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within ones team.
- Processes employee payments by: distributing employee payments (e.g., compensation, State Disability Insurance), for specific tasks with a moderate degree of supervision; and reissuing physical or replacement checks due to payroll errors as directed but with some independence.
- Supports payroll data processing by: entering routine employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems processes provided; entering routine data adjustments as directed with broad guidance; creating routine data uploads as directed; verifying the completion of employee data as requested with general guidelines; and reconciling routine discrepancies within payroll as directed.
- Addresses employee inquires and internal reporting efforts by: issuing automated, routine, and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with general guidance as needed; supporting the responses to routine and nonroutine inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; working with other departments such as HR and benefits, under the direction of others, to obtain information through inquiries and process it; and preparing existing routine and nonroutine reports as requested.
- Supports team with adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: following defined and broadly specified regulation guidelines to contribute to adherence of corresponding guidelines as directed; and providing information to the team which is requested by regulatory authorities, such as standard applicant information and employment status changes as directed by a team member.
Minimum Qualifications:
- High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years of experience working in a corporate or business office environment.
Additional Requirements:
- Knowledge, Skills, and Abilities (KSAs): Data Quality; Financial Software
Preferred Qualifications:
- Fundamental Payroll Certification.
Primary Location: Oregon,Portland,Kaiser Permanente Building
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 04:30 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Temporary
Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee
Job Level: Individual Contributor
Specialty: Payroll
Department: Po/Ho Corp - EmSvc National Payroll - 7022
Pay Range: $47300 - $61160 / hour
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: No
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
