Student Engagement Program Manager - School of Medicine
Primary Location Pasadena, California
Worker Location Flexible
Job Number 1325787 Date posted 12/14/2024
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Description:
Essential Responsibilities:
Job Summary:
The Student Engagement Program Manager is responsible for planning and managing student engagement programs and initiatives within the Office of Engagement to support medical students at Kaiser Permanente Bernard J. Tyson School of Medicine. This includes programs related to Student Organizations, Student Councils, Student Programming, Peer Mentorship, and Learning Communities. In addition, they will manage technology and communication platforms and media for the Office of Student Engagement and manage student engagement and logistics for Signature Student Events such as Welcome Event, White Coat Ceremony, Match Day, Awards, and Graduation Ceremonies.
Essential Responsibilities:
- Advises students, student organizations, and student councils to identify, define, and respond to student needs through referral, program design and implementation, one-on-one support, and developing and connecting to resources.
- Plan, implement, and evaluate student engagement programs focused on the goals and values of the Office of Student Engagement.
- Manages Learning Communities and Peer Mentoring programs within the Office of Student Engagement, including program design, goals, measurement, and communications.
- Manage and coordinate the student organization and student council processes related to registration, event planning, budget allocations and purchasing, training, training materials, and communications.
- Manage communication-related student engagement initiatives such as the OSA inbox, OSA/OSE social media accounts, and SharePoint pages, including responsibility for regular review and updates.
- Manage the student engagement online platform and utilization by students, student organizations, advisors, and campus partners, including providing educational outreach and training.
- Regularly collaborates with internal partners such as the Dean's Office, Offices of Academic and Faculty Affairs, Community Engagement, Medical Education, Equity, Inclusion, and Diversity, Information and Technology, Facilities, Procurement, Human Resources, Sim Center and Marketing and Communications to develop & implement student-centered co and extracurricular programming.
- Identify and manage external vendors/partners for Offices of Student Engagement and Affairs student programming and events in compliance with KP/KPSOM policies and protocols.
- Manages the internal OSA media database, which includes photos and videos from signature events, photoshoots, and student programming.
- Identifies media to utilize for student/OSE print and digital initiatives, including the management of the OSA Events page to highlight KPSOM student events to the school community.
- Manages Signature Student Events communication to students, guests, volunteers, vendors, and campus partners. Develops and manages event registration processes for signature events and onsite coordination of participants, guests, materials, equipment, and volunteers.
- Maintains accurate records of student involvement in extra/co-curricular programming events, databases, and files, tracks data and expenditures, and compiles information for reports.
- Plans orientation-related extracurricular activities for new students during the Early Immersive Experience Course.
- Ability to work outside of traditional 8-5 hours to accommodate student availability for meetings and events.
- Other related administrative functions, projects, duties, and responsibilities may be assigned as deemed necessary.
Basic Qualifications:
Experience
- Minimum of Five (5) years of full-time work experience within student affairs, higher education, or diversity and inclusion in a higher education setting
Education
- Masters Degree in higher education administration, student affairs, human development, counseling, or a closely related field
License, Certification, Registration
- N/A
Additional Requirements:
- Knowledge of and experience in student activities, student government, student unions, graduate programs, advising, mentorship programs, or Diversity/multicultural programming
- Ability to manage multiple projects concurrently.
- Ability and willingness to work flexible hours to support activities of the office, including some evenings and weekends
- Excellent organizational skills.
- Excellent interpersonal skills and written and oral communication skills.
- Ability to work effectively with students, faculty, and other administrative staff
Preferred Qualifications:
- Experience working within a medical school environment and/or start-up environment.
- Personable, student-centered, have strong organizational and event planning skills, and have the ability to work independently as well as a member of complex teams/organizations.
Primary Location: California,Pasadena,S. Los Robles Administration
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee
Job Level: Individual Contributor
Department: SCHOOL OF MEDICINE - Student Affairs Operations - 9201
Pay Range: $84900 - $109780 / year
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: Yes, 5 % of the Time
Flexible: Work location is on-site at a KP location, with the flexibility to work from home.
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
