Unit Secretary
Primary Location Ontario, California
Worker Location Onsite
Facility Ontario - Vineyard Medical Center - H
Job Number 1318507 Date posted 11/13/2024
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Description:
Under direct supervision, this position is responsible for supporting and coordinating the administrative activities of the nursing Unit. May be assigned to cover multiple Units per Medical Center protocol
1. Promotes, ensures and improves customer service to external/internal (physicians and staff both on and off the Unit) customers by demonstrating skills which are consistent with the organizations philosophy of providing extraordinary customer relations and quality service. 2. Processes, transfers and discharges using the Admit-Discharge- Transfer (ADT) system in the electronic medical record, including event management. 3. Answers and appropriately routes internal and external telephone calls. 4. Orders materials and supplies and collects equipment as needed for this Unit. 5. Answers call systems; follows up with the nurse, patient and/or family as appropriate. 6. Makes follow-up appointments for patients as necessary. 7. In conjunction with the Discharge Coordinator, organizes transfers to other nursing facilities, including printing relevant sections of the patients chart. 8. Prepares discharge packets and other documents for patients. 9. Coordinates discharge times, contacts family members with pending discharge times, assists and facilitates a timely discharge when the patient is ready. 10. Maintains/tracks the Units business equipment, including maintaining appropriately charges wireless carts. Arranges for special maintenance or repair of the Units business equipment. 11. Updates the Units census board. 12. Maintains the Minimum Medical Record. 13. Assists Unit personnel in the electronic medical record and other systems; may act as the Unit resource for computer-related issues. 14. Acts as the greeter for the Unit, greeting new patients and their families. 15. Initiates Unit downtime procedure when necessary. 16. Communicates with other Units/departments 17. May support Environmental Services in the data entry into the ADT system on bed status (clean or dirty) 18. Provide management or hospital bed coordinator with updates on open beds. 19. May help to facilitate co-pay collection by communicating with the Admitting Office when family members are present on the Unit, relaying information between family and the Admitting Office. 20. Participates in hourly rounding to promote service excellence 21. May prepare birth certificates and identification bands. 22. Floats to other departments as needed. 23. Perform other duties as assigned (see Unit specific activity lists.) 24. , reporting noncompliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensing requirements (if applicable,) Kaiser Permanentes policies and procedures.
Job Summary:
Under direct supervision, this position is responsible for supporting and coordinating the administrative activities of the nursing Unit. May be assigned to cover multiple Units per Medical Center protocol
Essential Responsibilities:
1. Promotes, ensures and improves customer service to external/internal (physicians and staff both on and off the Unit) customers by demonstrating skills which are consistent with the organizations philosophy of providing extraordinary customer relations and quality service. 2. Processes, transfers and discharges using the Admit-Discharge- Transfer (ADT) system in the electronic medical record, including event management. 3. Answers and appropriately routes internal and external telephone calls. 4. Orders materials and supplies and collects equipment as needed for this Unit. 5. Answers call systems; follows up with the nurse, patient and/or family as appropriate. 6. Makes follow-up appointments for patients as necessary. 7. In conjunction with the Discharge Coordinator, organizes transfers to other nursing facilities, including printing relevant sections of the patients chart. 8. Prepares discharge packets and other documents for patients. 9. Coordinates discharge times, contacts family members with pending discharge times, assists and facilitates a timely discharge when the patient is ready. 10. Maintains/tracks the Units business equipment, including maintaining appropriately charges wireless carts. Arranges for special maintenance or repair of the Units business equipment. 11. Updates the Units census board. 12. Maintains the Minimum Medical Record. 13. Assists Unit personnel in the electronic medical record and other systems; may act as the Unit resource for computer-related issues. 14. Acts as the greeter for the Unit, greeting new patients and their families. 15. Initiates Unit downtime procedure when necessary. 16. Communicates with other Units/departments 17. May support Environmental Services in the data entry into the ADT system on bed status (clean or dirty) 18. Provide management or hospital bed coordinator with updates on open beds. 19. May help to facilitate co-pay collection by communicating with the Admitting Office when family members are present on the Unit, relaying information between family and the Admitting Office. 20. Participates in hourly rounding to promote service excellence 21. May prepare birth certificates and identification bands. 22. Floats to other departments as needed. 23. Perform other duties as assigned (see Unit specific activity lists.) 24. , reporting noncompliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensing requirements (if applicable,) Kaiser Permanentes policies and procedures.
Basic Qualifications:
Experience
- One (1) year experience within the last three (3) years as a Unit Secretary or equivalent. Working knowledge of PCs and the ability to navigate in a Windows environmental utilizing a mouse. Ability to learn software applications. Basic knowledge of office equipment (fax, copy machine, scanner.)
- Ability to speak clearly, read, write and thoroughly understand English. Ability to read and comprehend complex instructions, correspondence and medical record documents in English. Ability to write correspondence in e-mail. Ability to learn policies and procedures. Ability to communicate in a clear, concise manner appropriate to the developmental stage of the patient. Ability to consistently demonstrate the knowledge, skills, abilities, and behavior, necessary to provide superior and culturally sensitive service to each other, members, customers, contracted providers and vendors.
- High School diploma or GED required.
Education
- N/A
License, Certification, Registration
- Medical Terminology Certification
Additional Requirements:
- N/A
Preferred Qualifications:
- N/A
Notes:
• This is a temporary position for approximately six (6) months.
• Temporary Unit Secretary for L&D/NICU/Postpartum assignment based on the need of the unit.
• Temporary On-Call Variable work schedule.
• Rotating Variable schedule based on the needs on the unit.
Primary Location: California,Ontario,Ontario - Vineyard Medical Center - H
Scheduled Weekly Hours: 20
Shift: Variable
Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun
Working Hours Start: 12:01 AM
Working Hours End: 11:59 PM
Job Schedule: Call-in/On-Call
Job Type: Standard
Worker Location: Onsite
Employee Status: Temporary
Employee Group/Union Affiliation: B05|USW|Local 7600
Job Level: Individual Contributor
Department: Ontario Hospital - Labor & Delivery-General - 0801
Pay Range: $24.88 - $27.44 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: No
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.
Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.
Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
