Manager Administrative Services
Primary Location Baldwin Park, California
Worker Location Onsite
Facility Baldwin Park Hospital
Job Number 1327162 Date posted 02/06/2025
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Description:
Please speak with Compensation before posting this position. Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning and control, personnel administration, training, communications and workflow procedures. Identifies, coordinates and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Provides support and advice to management. Resolves complex problems, many of which do not have easily definable solutions.
Job Summary:
Please speak with Compensation before posting this position. Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning and control, personnel administration, training, communications and workflow procedures. Identifies, coordinates and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Provides support and advice to management. Resolves complex problems, many of which do not have easily definable solutions.
Essential Responsibilities:
- Please speak with Compensation before posting this position.
- Ensures compliance with organization policies/procedures and regulatory agencies; effective utilization of personnel, materials, space and equipment; and effective customer service.
- Recommends and implements internal policies and procedures.
- Interprets and applies company policies/procedures.
- Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses.
- Performs financial and staffing analysis.
- Coordinates reconciliation of accounts and budget reporting requirements.
- Advises management of serious variances.
- Recommends and implements solutions.
- May include managing complex transfer pricing agreements.
- Supervises multiple ancillary functions, such as secretarial support, systems development, communications and training.
- In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination and performance evaluation processes.
- Directs the units participation in diversity employment programs.
- May compile statistics and produce reports (EEO/AA) for human resources and management.
- Facilitates/administers training and educational programs, such as professional development, systems training and train-the-trainer programs.
- May conduct training sessions.
- Identifies service and operational problems and issues.
- Provides project management support to identify, research, develop and implement solutions.
- Edits/produces any organizational unit communications, such as newsletters and directories.
- Represents the organizational unit on administrative matters.
- Establishes partnerships with other functional areas and/or regions.
- Provides consultation to project teams working on region-wide and/or inter-regional projects.
Basic Qualifications:
Experience
- Minimum five (5) years of experience managing a multi-disciplinary staff of professionals, technical and non-exempt employees.
Education
- Bachelors degree required OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Experience developing education and training programs.
- Experience with budget management/ development.
- Ability to adapt to constantly shifting priorities in managing a wide-range of projects; team player, tactful and diplomatic.
- Demonstrated excellent interpersonal skills.
- User knowledge of computer systems/applications.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- May require minimum of three (3) years experience in functional area.
- Masters degree preferred.
Primary Location: California,Baldwin Park,Baldwin Park Hospital
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon - Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee
Job Level: Manager with Direct Reports
Department: Baldwin Park Med Center - Hospital Administration - 0801
Pay Range: $89200 - $115390 / year
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: No
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.
Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.
Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: