Administrative Specialist B
Primary Location Renton, Washington
Worker Location Flexible
Job Number 1307664 Date posted 09/11/2024
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Description:
Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Review and handle mail; answer telephones. Participate in budgeting process. Handle confidential material.
Job Summary:
Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Review and handle mail; answer telephones. Participate in budgeting process. Handle confidential material.
Essential Responsibilities:
- Proofreads documents for typographical, spelling and content errors.
- Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information.
- May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
- Collects data with direction, formats ad hoc reports and produces variance reports.
- Operates a variety of office equipment.
- May place order for supplies and office equipment.
- Uses a variety of word processing software to type letters, reports, and presentation materials.
- May compose correspondence on own initiative for supervisors review and some without review. May include confidential information.
- May perform desktop publishing.
- Maintains calendars, arranges appointments, meetings and travel itineraries.
- Answers telephone inquiries, takes and relays messages and greets visitors.
- Screens telephone calls/visitors, refers to appropriate staff member.
- Explains departmental policies and procedures in response to inquiries.
- May provide information to top level management, Board Members and external customers or stakeholders.
- Establishes/maintains complex departmental filing system including confidential departmental files and records.
- Sorts and routes department mail. Reviews/screens managers mail, researches issues and provides recommendations.
- Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations.
- Takes and produces minutes for managers review.
- May provide training and direction to other non-exempt personnel on a routine ongoing basis.
Basic Qualifications:
Experience
- Minimum three (3) years in administrative or comparable experience.
Education
- High School Diploma OR General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Writing and math skills.
- Customer service and communication skills.
- Initiative and analytical ability.
- Proficiency with software used by the department.
- Typing: 55 WPM.
- Skills testing as appropriate.
Preferred Qualifications:
- Some College, Advanced education courses.
Primary Location: Washington,Renton,Renton Administration - Rainier
Scheduled Weekly Hours: 36
Shift: Day
Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat
Working Hours Start: 07:00 AM
Working Hours End: 03:00 PM
Job Schedule: Part-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee
Job Level: Individual Contributor
Department: Renton Admin Rainier - Pop Mgmt UR-Admin Support Svcs - 1130
Pay Range: $41310 - $59290 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: No
Flexible: Work location is on-site at a KP location, with the flexibility to work from home.
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
